另一方面,卖方在装船时,必须向海关提出出口申报书(Export Declaration),以及向航运公司提出舱位申请书(Application for Ship's Space),以确保获得舱位。

    此外,在商品方面,有输出检查证(Certification of Export Inspection)和输出许可证(Export Licence).还有证明数量和重量的重量容积证明书(Certificate and List of Weight and or Measurement),原产地证明书(Certificate of Origin),保险单(Insurance Policy),商业发票(Commercial Invoice),包装单(Packing List)等都是必要的单据。

    其中最重要的是:提单(B/L;Bill of Lading).根据提单,卖方才可向买方或者为买方开立信用证的银行申请货款,而后才有跟单汇票(Documentary Bill of Exchange; Draft)的发出。

    除了以上这些贸易上不可缺少的重要文件外,其他还有很多必要的单据。

    这些文件,各有各的专门用语和表达方法.必须对这些文件有基本的了解,才能进行交易。

Basic Expressions（基本例句）

请开立一张以信用证为本的即期汇票,并附上相关的装船文件.
Please draw a draft at sight under L/C attaching the relevant shipping documents.

请接受不同于一般的付款条件:付款交单或承兑交单.
Please accept D/P or D/A deviating from the usual trems of payment.

请寄来经证明的文件.
Please deliver the document certified.

本公司愿意缔结契约,请贵公司寄来该契约已签署的文件.
We would like to conclude a contract and ask you to send us the document executed in this contract.

假如贵方有证明文件,本公司希望贵方能立即寄来.
If you have some documentary evidence, we would like you to send it urgently.

本公司要求贵方寄来由贵方政府公认的检查机构所开立的许可文件.
We request you submit the document of permission issued by the inspection organization authorized by your government.

这是哪一种文件,持票人文件或指示文件?
Which is this document, document to bearer or document to order?

请确实在贵方的汇票上,附上整套装船文件.
Please be sure to attach a full sel of shipping documents to your draft.

贵方可能以为这张航空运货单是流通单据,但是它是非流通单据,是不可转让的.
You may consider this air way bill as negotiable document, but it is non-negotiable document and cannot be transferred.

由于这是官方文件,因此本公司不能任意开立
As this is a public document, we cannot issue it at our option.

假如贵方无法付寄正本文件的话,贵方可以寄副本或第三副本给本公司.
If it is difficult for you to deliver the original document, you may send us the duplicate document or the triplicate.

由于这是电话通知,因此本公司希望中文能予以书面指示.
As this information is by telephone, we would like to have your documentary instructions.

只要贵公司文件一交付,本公司准备立刻支付运费.
We are prepared to make a payment for shipment immediately on delivery of document.

Words and Expressions （词汇和短语）

文件的书写或起草:
Make up documents
Make out documents
Write out documents
Prepare documents
Draw up documents
填写文件:
Fill up a document
Fill out a document
发放文件:
Hand document
Deliver document
Grant document
整理文件:
File the documents in order
Set documents in order
检查文件:
Look over documents
Examine documents
Inspect documents
转让装船文件:
Transfer the shipping documents
Negotiate the shipping documents
Tender the shipping documents
Release the shipping documents
Deliver the shipping documents
取得文件,收到文件:
Obtain documents
Take documents
Procure documents
附加文件:
Attach document
Accompany document
传送文件:
Transmit documents
Send documents
Forward documents
Deliver documents
转让文件:
Surrender document
Deliver document
Turnover document
在文件上背书:
Endorse document